Prism Guide

• Prism Users who import or enter Course Request Headers even when a book has not been adopted for that course.
• Prism Users who update Actual Enrollment figures sometime after the add/drop period but before a Shelf Plan is created for the next term.

1. Go to Jump Menu 528 or choose the Utilities menu, followed by Communications and then F8 (Alloken Processes)
   
   This is the communication process as seen from the Prism main menu. By going to Utilities, Communication and then F8 Alloken Processes (aka jump screen 528) you will see the next screen below.
2. Enter the three digit term code for the term you would like to shelve (e.g. 07C). A three digit term code includes the last two letters of a year followed by a letter chosen by your store to identify Spring, Fall, Summer, etc.
   
3. Enter the email address to which you would like your shelf plan sent. Use the same address every time. The address you use to login to the Alloken website and the address entered into the Prism system must be the same.
4. Enter your store name (must be 48 characters or less).
5. Set “Show Output” to N, then press enter.
6. After pressing enter the following screen will appear indicating that your data is being sent to Alloken.com.
   
7. Once the Alloken process is complete, the screen will indicate it by displaying "Process finished successfully". You may hit escape or enter to move back to the Prism main menu.
   
8. You will receive an email with instructions from Alloken on how to customize your shelf configuration within 24 hours. Once you have chosen your customizations Alloken will generate your shelf layout and email the results to you.